GraduationChair: Shannon Cook Members:
Charge: Advises the dean of students on issues associated with the graduation ceremony. Coordinates graduation activities. Minutes:
Betsy opened the meeting by welcoming all members to the meeting. The following business was conducted:
- Elect a Chair – Betsy Harris
- Elect a Recorder – Nancy Gagnon
Items to address for this year’s graduation:
Betsy passed out the floor plan for the commencement ceremony at the forum. There was discussion regarding last year’s commencement and issues that arose. It was the general feeling that it worked well.
Parking was an issue and Carl asked about how to go about putting a crew together to help with parking. Bill mentioned that they might be able to get some volunteers from the Phi Theta and Student Senate groups. There was discussion regarding designated parking for handicapped and elderly.
There was discussion regarding continuing having bagpipes in the ceremony. The committee felt that it was a nice addition to the ceremony – Betsy will follow up on making the arrangements.
Graduation rehearsal will be on Friday, May 18, at 10:00 a.m.
There was discussion regarding who would be taking pictures at graduation since Karen will not be at graduation this year. She reported that she had arranged for Heidi Carter to take some pictures as well as one of their work study students.
It was felt that having the vending machines plugged in at the forum was a distraction during the ceremony – Betsy will see about having them unplugged.
There was some concern voiced regarding last year’s processional – there seemed to be too much space between the faculty and students. The problem was identified and will be addressed.
The committee then reviewed the List of Graduation Tasks (see attached).
LIST OF GRADUATION TASKSGraduation – Saturday, May 19, 2011, 10 AM.
1. Diplomas – Betsy Harris 2. Caps and Gowns/Students – Betsy Harris 3. Caps and Gowns/Faculty – Betsy Harris will check with Dottie Martin 4. Graduation Announcements – Betsy Harris 5. Graduation Folders – Nancy Gagnon/Nicole Poulin 6. Name Cards Preparation – Nancy Gagnon/Nicole Poulin 7. Name Cards Collection – Nancy Gagnon 8. Programs – Betsy Harris/Karen Gonya 9. Rehearsal (May 18, 10 AM) – Bill Egeler 10. Guest Speaker – Tim Crowley 11. Thank You Notes – Diane Peters (It was recommended that they be sent to platform guests, pianist, the Pastor, etc.) 12. Special Guest Invitations – Diane Peters 10. Student Speaker – Bill Egeler 11. Videotaping – Nancy Gagnon (Jerry Gagnon) 12. Pianist – Betsy Harris 13. Music – Betsy Harris 14. Bagpipers – Betsy Harris 15. Clergy Selection – Betsy Harris (Rev Timothy Stohlberg, Pastoral Associate at the Presque Isle Congregational Church, will wear his clergy attire) 16. Reception after Graduation – Shannon Cook (Do Use of Facilities) 17. Flowers/Bows for Seating Graduates and Faculty – Karen Gonya/Gayle Dickinson 18. Plants (Letter to Wal-Mart) – Cindy Albert 19. Ushers – Bill Egeler/Karen Gonya 20. Student Line-Up – Cindy Albert, Nicole Poulin, Gayle Dickinson 21. Stage Platform/Skirting/Drapes – Maintenance/Custodial (Work Order/Nancy Gagnon) 22. Security – Carl Allen 23. Seating – Maintenance/Custodial & Forum Personnel 24. Ambulance (Letter to Crown Ambulance) – Shannon Cook 25. Flags/Fans – Maintenance/Custodial 26. Dressing Area/Students – Cindy Albert (Signs & Hangers) 27. Dressing Area/Faculty – Gayle Dickinson (Signs & Hangers) 28. Student Guest Tickets – Betsy Harris 29. Faculty Line-Up – Diane Peters 30. Signs – Lineup for Graduates (two sets/one for rehearsal,one for graduation) – Karen Gonya 31. Ground Signage – Karen Gonya 32. Sign Language to Comply with ADA Law – Bill Egeler 33. Signs/Special Guests – Karen Gonya 34. Photographer – Betsy Harris 35. PA System – Betsy Harris (Dave Deschesne) 36. Three Tables (one on stage, one on each side of door for programs and ticket collection) Cindy Albert 37. Water for Speakers – Diane Peters 38. Platform Chairs – Maintenance (6 Platform Chairs)
The meeting was adjourned at 1:05 p.m. We will meet again sometime in April to follow up on tasks completed and outstanding items.
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