Campus Communications
Chair: Shawn Lahey
Members:
Carol McCleary, Joyce Tremblay, Cindy Albert, Kim Ferguson, Chuck Brown, Shannon Cook, Nikki McNally, Shawn Lahey, Jason Parent (Ex Officio), Barry Ingraham (Ex Officio), Husson University Rep (Ex Officio)
Charge: This committee is charged to facilitate smooth, efficient and collaborative operation between the various campus offices and to communicate necessary revision to the appropriate campus constituency.
Minutes
1. Approval Minutes February 22, 2007
The minutes from February 22 meeting was moved, seconded and approved.
2. Discuss the response re: Recommendation sent to the Management Team on Campus Communication.
Alan Punches spoke on behalf of the Management Team regarding our recommendations:
1st Recommendation: The need for monthly mandatory staff/office meetings that should be held.
Alan stated the management team meetings and department heads were having monthly meetings with their departments. He believes we will not be having monthly department meetings mandated. He stated that our draft for this is still being looked at.
2nd Recommendation: Provide Management Team minutes to all employees.
Alan thanked the committee for this great recommendation. It has been done and is working well. This recommendation has helped the Management Team get their meetings organized.
3. Problem with “Phone” communications
The committee discussed the frustration of the incoming phone calls going to the “pool”. Some offices are not taking the calls, the phone rings to all parties at the same time, still there is a lot of incoming calls going to the people in the “pool”.
The committee recommended that it would be helpful to know who was in the “pool” and maybe to have phone training for the individuals in the “pool”.
4. The Ordering and Receiving of Supplies
Joyce Campbell checked with Larry LaPlante if there was a process/procedure in the delivery of packages/boxes. Larry stated that we only have a purchasing department not a receiving department. The security staff has been delivering some of the packages left in the corridor by Frank Boone’s office.
The committee still feels there is a safety and security problem with the packages and boxes being left out in the corridor by Frank Boone’s office.
5. Backup for Heather Craig “Take Minutes”
Shawn Lahey will be Heather’s backup.
Other
Discussion about how the college vehicle parking was tight during the winter months for employees to park in staff parking.
7. The next Campus Communications meeting is scheduled for April 11, 2007 at 2:00 p.m, on the third floor of the Martin building, conference room.
The meeting was adjourned.
Recorded by Heather Craig
Last changed: Apr 03 2007 at 9:26 AM
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