Campus Communications
Chair: Shawn Lahey
Members:
Carol McCleary, Joyce Tremblay, Cindy Albert, Kim Ferguson, Chuck Brown, Shannon Cook, Nikki McNally, Shawn Lahey, Jason Parent (Ex Officio), Barry Ingraham (Ex Officio), Husson University Rep (Ex Officio)
Charge: This committee is charged to facilitate smooth, efficient and collaborative operation between the various campus offices and to communicate necessary revision to the appropriate campus constituency.
Minutes
UMPI Mailroom Visit (Cindy, Jackie, Gayle, Nikki)
Cindy discussed some of the procedures of UMPI’s mailroom
i.e.: Packages are delivered to the mailroom, notices are put into mailboxes alerting of packages being in, delivery of packages, the post office picks up outgoing mail inside
We decided we would like to see a written list of some of UMPI’s mailroom practices so that we can go over them and see if we can implement any of their ideas. This will be discussed more in the future.
Other mailroom ideas discussed:
Having an “Authorized Personnel Only” sign on the door so that students cannot have access to the mailroom
Keeping the mailroom door shut
Using a proximity card/I.D. to access the mailroom
Check with the post office about coming into the school to pick up outgoing mail
Instant Alert
Barry discussed the new Instant Alert system we will be using in the near future to notify the campus community of emergency information.
To help implement the system and convey it to the campus:
Students – notify through e-mail & addresses
Employees – notify through payroll attachment
Bookstore to Purchasing - Package Processing
We looked at how the package receiving process is working.
Packages being received in the bookstore seems to be working acceptably
Notification of package arrival is still an ongoing problem. More will be discussed on this issue at the next meeting.
*The next meeting is scheduled for February 7th at 1:30pm* Last changed: Dec 18 2007 at 10:17 AM
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