Policy #: 6486:00
Subject: MCCS Ethical Practices for Purchasing
Section: Business Operations (6400-6499)
Effective: 7/1/90
Purchasing
Ethical Procedures
The purpose of this procedure is to provide guidance to employees engaged in any vendor purchase activity.
All MCCS employees, must recognize that as public servants they are responsible for maintaining the public image of the MCCS with outside vendors. In personal contracts with vendors, MCCS employees must act as extensions of the MCCS in order to instill in vendors a favorable opinion of the MCCS.
MCCS employees also must represent the best interests of the MCCS in vendor dealings, putting aside any personal or parochial concerns.
MCCS employees must be aware of any interest or relationship with outside vendors which may knowingly or unknowingly influence that employee’s decisions. In such circumstances, employees who are faced with actual or potential conflicts of interest, must exempt themselves from any decision making process.
MCCS employees must not use MCCS property for personal use or personal gain or assign or sell MCCS property without appropriate approvals consistent with MCCS policies and procedures.
Employees and members of the employee’s immediate family will be afforded the opportunity to provide goods and services to the MCCS on the same basis as outside vendors. The procedure to follow will include:
- Competitive bidding
- Sole Source standards
- Bid submission
- Authorization
- Document approval
Gifts/gratuities/conflict of interest
The purpose of this procedure is to provide guidance to employees involved in the purchase of goods and services.
- MCCS employees will not accept gifts, personal loans, entertainment, meals, or other special considerations, regardless of value, from an individual or firm doing business with the MCCS.
- MCCS employees will make every effort not to allow any actual or apparent influence to exist which may conflict with the best interests of the MCCS.
- Any MCCS employee who receives any payment or gift from a vendor will refuse it and/or return it to the offerer.
Last changed: Dec 12 2007 at 4:35 PM
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