Policy #: 6485:00
Subject: MCCS Contract for Special Services
Section: Business Operations (6400-6499)
Effective: 7/1/90
The campus Directors of Finance are authorized to approve contracts for services up to $1,000. Contracts established through means of the competitive bid process up to $24,999 may not require Contract Review Committee approval and may be authorized by the campus Director of Finance. Sole source contracts for services of $2,500 or more must be referred to the System Office. The System Office Director of Finance will then refer these contracts to the Contract Review Committee for final approval. Sole source contracts for instructional services are exempt from the contract review process.
Contract Format
The three approved formats for MCCS contracts are
- Contract for Special Services
- Contract for Special Instructional Services
- Contract for Apprenticeship Training.
Any contract agreement that changes these approved formats in any fashion must be referred to the System Office for legal approval before entering into any signed commitments.
Contracts established through the competitive bid process require one signed original contract and copies of the bid process quotes received from all bidders be sent to the System Office purchasing department. Sole source contracts with attached justification, as well as contracts over $25,000 that require Contract Review Committee approval must have three (3) signed originals forwarded to the System Office for final approval. Contracts for Special Instructional Services must have one (1) signed original forwarded to the System Office.
Any changes to an executed contract for contract period, price, or specifications requires a Contract Amendment. This form then follows the same approval trail of the original contract agreement.
Construction-type contracts where labor and materials are combined elements of the cost, such as carpentry, painting, carpet laying, etc., require a Contract for Special Services. The labor and material components must be shown separately on Rider B in the contract.
Contracts negotiated through and in concert with the State Bureau of Public Improvements must follow the procedures established by BPI. Last changed: Feb 25 2008 at 3:59 PM
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