6461:05
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Business Operations >>

Policy #:     6461:05
Subject:      Disposal of Completed Projects
Section:      Business Operations (6400-6499)
Effective:   Ongoing

Projects completed by students during the instructional process which involve the use of state money, equipment, and/or materials must be disposed of in accordance with policies established by the Bureau of Purchases.  This procedure has been accepted by the state purchasing agent as of January 31, 1973.

The following procedures should be utilized when completed projects are ready for disposal.

1. The instructor involved is to submit a bill of materials to the Business Office.
   • Original cost of item (if known)
   • Cost of parts and materials
   • Amount considered for miscellaneous (generally 15%) expenses – supplies, wastage, etc.
2. The Business Office will publicize the item to be bid—generally on and off campus.
3. Instructor involved should have forms, “Procedures for Bidding” available.
4. An employee in the Business Office will open the bids in the presence of the Director of Finance.
5. The Business Office will notify the successful bidder.
6. The Business Office will collect the monies and release the project to the successful bidder.

Last changed: Dec 13 2007 at 2:59 PM